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In this post we share our approach to getting ourselves, our families, and our homes organized ahead of a trip.
Juggling the hum of normal life with travel-related preparation with all of the errands, tasks and to-dos before departure can easily become overwhelming.
To set you up for success ahead of travel day, we recommend creating a list of everything you need to do to prepare, and then sort the items on a day-by-day basis, starting 1-2 weeks before departure. We have found that taking this approach allows us to feel stress-free, giving us the a a positive start to a trip.
- Planning for a Trip: Preparing Your Home for a Vacation
- Preparing a Medical Plan & Document Kit Ahead of Your Travels
- Travel Tip: Packing In-Flight Snacks
- Packing: In-Flight Essentials for Infant
Write down everything that that needs tending to before travel: packing, house, pets, to-dos etc.
Focus on moving these nagging thoughts from your mind to paper or a digital space. Regardless of whether an item big ticket items to the nagging to-dos.
- Dog food – pack for kennel
- Order packing cubes
- Pack baby in-flight bag
- Amazon return Amazon
- Locate proof of vaccinations card
- Purchase travel insurance
- Digitize identification cards
List out the days a week before you travel.
Monday 8/15: TRAVEL DAY
Sort listed items into the day you plan to address them.
- List any work, meetings or appointments. This gives you a realistic snapshot of how busy you may or may not be on a given day.
- If there is a specific time attached to the event, take note of it.
- Each item should be listed as its own line item.
- If you are responsible for multiple people, write down their name as a separate line item for the same task (prepare PERSON 1 carry-on, prepare PERSON 2 carry-on, prepare PERSON 3 carry-on, etc. with associated items in each bag)
- Get specific – instead of “pack carry-on”, write down each item that goes into the carry on so you know when an item has been successfully packed.
- For items that take ten minutes or less to complete, see if you can take care of them in the moment versus waiting to do them (starting a load of laundry, sorting through mail, etc.) This will keep lists shorter and more manageable.
–5PM child swim class
–Dentist – pay bill
–Load of laundry – place trip clothes to the side for future packing
–Order more packing cubes
–Order more no-show socks
–Work: 10AM-1:30PM; 4PM-8PM
–8:30AM: Meeting with Jane @ Star Coffee House
–1:30-3:30PM refrigerator repair appointment
–Return Amazon purchase using QR code @ Whole Foods location
–Wash shoes for the trip
–Work: 8AM-12PM, 2PM-7PM
–12PM Design meeting with Joel @ Dio Coffee
–Take out packing cubes
–Gather socks, underwear and accessories for PERSON 1, PERSON 2, PERSON 3
–Begin packing items into packing cubes – socks, underwear, accessories, jewelry
–Pack PERSON 1 carry-on (passports, toiletry kit, extra outfit, …)
–Pack PERSON 2 carry-on (passports, toiletry kit, extra outfit, …)
–Pack PERSON 3 carry-on (passports, toiletry kit, extra outfit, …)
–Work: 8AM-9AM, 1-4PM
–9:30-11:30 AM Playdate with Audrey @ Skye Park
–Pack PERSON 1 (dresses x 3, skirts x 2, shirts x 3, blouses x 3, shoes x 3 etc….)
–Pack PERSON 2 (list of items)
–Pack PERSON 3 (list of items)
–Schedule Uber/Lyft/taxi or establish long term parking plans
–Pack dog food, leash for kennel
–Finalize packing for PERSON 1
–Finalize packing for PERSON 2
–Finalize packing for PERSON 3
–Deep water garden
–Check-in for flight
–Launder bed sheets
–Final load of laundry
–Print out travel documents
|Monday 8/15: TRAVEL DAY|
–Deep water garden
–9AM Drop dogs off to the kennel
–Pack phone and charger, laptop and charger into carry-on bag PERSON 1
–Pack phone and charger, laptop and charger into carry-on bag PERSON 2
–Pack phone and charger, laptop and charger into carry-on bag PERSON 3
–Take last trash bag out
–Bring luggage to front door & load into car
–3:30PM Depart for airport
Share your list with travel companions.
Have travel companions look at your list and determine where they might contribute and items you may have overlooked.
- What else needs to be included?
- What did you miss?
- What did you forget to pack?
- How do you plan to divvy up the tasks? What can someone else take responsibility for?